Workshop leaders

                 workshop leaders

We are looking for workshop leaders for our next conference. Please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..  If you are interested please send us an email at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will get in touch with you.

 

Leading an Expanding your Horizons (EYH) workshop

Workshop leaders play an important role in EYH conference by sharing their personal stories with the girls aged 11-14 years old, and leading them through engaging hands-on activities to help them see that careers in Science, Technology, Engineering and Mathematics (STEM) are exciting and within their reach.

Where possible, workshops should be given by women role models, who are experts in their field. On the day of the conference you will be expected to run your workshop 3 times at: 9h3011h00 and 13h30. The size of the groups will be between 13-15 girls. The duration of the workshop is 75 minutes. Volunteers will ensure the conference participants are brought to the conference rooms.

The languages of the workshops are:

  • French only, 
  • English only 
  • or 2 workshops in French and 1 in English

 

KEY elements for designing a good EYH workshop

  1. Must be fun – the goal is to inspire and engage not teach!  A boring lecture will only serve to penetrate boring stereotypes.

  2. Activities are hands on and age appropriate – the golden rule is to have 5 minutes of the participants doing something for every minute of talking.

  3. Role models need to share personal stories about their lives and their interest in STEM – demonstrate that in real life women can pursue STEM careers and still have fulfilling lives.

 

For new workshop leaders

Before you register your EYH workshop, please review our EYH workshop leader resource materials (guidance on how to develop a workshopexample workshop submission, previous workshops, agenda for the day). These materials have been developed to assist you in the workshop development planning process.


Complete the following Steps to register a workshop:

Step 1: Submit the workshop registration form.

Step 2: After you have submitted your workshop, the Events Manager will contact you to confirm your participation in the upcoming conference.

Step 3: Submit EYH workshop request for proposal.

Step 4: Finally complete your Expense Approval (EA) form (see section "Reimbursement for materiels" below).

If you need assistance with creating a workshop activity, title, or description, please contact the Events manager at This email address is being protected from spambots. You need JavaScript enabled to view it.

 

For returning workshop leaders

Please complete our forms to inform us of:

  • hardware and software requirements (can state "same as last time")
  • number and names of workshop leaders/helpers
  • numbers of vouchers for lunch and car parking
  • time of arrival and entrance to the building
  • language of the planned workshops to be run

 

Setting up the workshop 

Pick up your worshop leader's pack from the workshop leader’s check-in desk between:
17:00 – 18:00   the day before the conference if it is more convenient for you or
07:00 – 08:00   on the day of the conference

Your workshop leader’s pack will contain a timetable, internet passwords, lunch vouchers, car parking vouchers and invitations to cocktails for after the event. A room has been allocated to all workshop leaders to leave coats and belongings and where you will be provided with lunch. The number of lunch and car parking vouchers should be pre-ordered.

 

Access to venue

The access for unloading/uploading materials is from Bd Carl-Vogh, entrance Baud-Bovy. Please note that it is important to unload as fast as possible on the morning of the event, to allow other participants to come in and unload. You cannot park in this area; it is the firefighter’s entrance and needs to be cleared very fast. Parking is possible underneath, Parking Uni Mail, Bd Carl-Vogt (height 1.95m) or a bit further, Parking Plainpalais, ave Mail (height 2m). Parking vouchers will be provided for Uni Mail parking on application. Please note that the 2 doors for access of materials have a dimension of 1.90 W x 2.10 H.

 

Reimbursement for materials

EYH will reimburse the workshop for any reasonable cost of materials not already donated by your company/organisation. An estimate for the cost of materials must be submitted and approved before the conference. This will be the maximum amount you will be reimbursed after the event. No fee is paid to the workshop leaders and co-workers for their time spent during the conference.

Travel costs to the venue will not be reimbursed. TPG tickets can be ordered in advance from the Events Manager at This email address is being protected from spambots. You need JavaScript enabled to view it.. Please provide address and number of TPG tickets required, at least 1 week in advance of the conference.

 
Complete the following Steps to claim out of pocket expenses for the workshop:

Step 1: The workshop leader completes the Expense Approval (EA) form with the first estimate of materials and costs

Step 2: The workshop leader sends this form to the events manager at This email address is being protected from spambots. You need JavaScript enabled to view it.

Step 3: The EA form is returned to the Workshop leader with approval or questions

Step 4: Workshop materials are purchased by the workshop leader or team.  Please record the actual amount spent on the form. Keep all receipts !

Step 5: At the conference, provide the receipts to the Events Manager. Alternatively after the conference send a scan of the receipts to the Events Manager at This email address is being protected from spambots. You need JavaScript enabled to view it..

Step 6: Your expenses will be reimbursed within 4 weeks of receipt of the receipts as a bank transfer.